All TEDxLondonWomen Covid-19 procedures have been adopted from guidance given by The Reactor Group which is produced in line with current UK Government Guidance.
We wanted to let you know what measures we’re putting in place to keep our speakers, team and crew as safe as possible during TEDxLondonWomen this year. Last year we made the difficult decision to make the event virtual and since then we’ve been getting expert advice and responding to the situation as it has developed. We are using a number creative solutions as well as government recognised procedures and state of the art measures being used by the TV and film industry for live broadcasts to be able to bring TEDxLondonWomen to your screens in February.
All staff and contractors will declare that they have been Covid-19 symptom free for at least 14 days prior to attending Abbey Road Studios. Those that are living with others with Covid-19 symptoms will not attend site regardless if they do not have symptoms and should self-isolate in accordance with Government guidance.
All staff and contractors are expected to maintain social distancing whilst on site whenever possible – current guidance states that 2 metres should be maintained, or 1 metre with risk mitigation where 2 metres is not viable, is acceptable.
Mitigating actions include the following:
- Further increasing the frequency of hand washing and surface cleaning
- Keeping the activity time involved as short as possible
- Using screens or barriers to separate people from each other
- Wearing of face masks
- Using back-to-back or side-to-side working (rather than face-to-face) whenever possible
- Reducing the number of people each person has contact with by using consistent teams in pods of no more than 6 throughout the day. All staff and contractors are requested that they do not share any food or drinks whilst working on the project.
- One way systems will be installed at the Studios where possible, these routes should be followed at all times during the project.
- Monitors will be placed in various rooms to encourage minimal movement throughout the Studios.
- Sharing of work areas is not permitted.
- Should work areas need to be shared, then these areas are to be wiped down prior to any use and after any use with appropriate anti-bacterial surface wipes.
- Equipment is not shared. All personnel will have their own equipment assigned to them, for example, mics.
- All content to be shared via a cloud system to prevent the sharing of items such USB drives or external drives.
- All personnel will wear correctly fitted face masks whilst carrying out their duties, ensuring that the nose and mouth are covered. Any staff or contractors that develop symptoms whilst working on the project are to inform the TEDxLondon Event Management Team immediately. Arrangements will then be put in place to ensure that they can return home safely.
- Additional ventilation will take place throughout the day
- All staff and speakers will attend the site using private transport. No public transport journeys will be made to and from Abbey Road Studios
In addition to the above procedures we will also implement onsite daily temperature checks for all staff and speakers and will administer Rapid Roache tests for all staff and speakers attending site on Friday 5th February.
All our wonderful breakout experiences, comms and TEAMx will be hosting their sessions from home and of course, you, our audience will all be based at home. We are going well beyond current Government advice, industry and Abbey Road specific guidelines and are constantly reviewing and adapting our plans whenever needed. If you have any questions about our procedures, please email email@example.com.